F 27 Form Assignments

There are various standard correspondence types available like invoice print, account statement etc. Custom correspondence types can also be created.

Correspondences can be created at the time of particular business transaction processing or at a later stage for already created transaction postings.

Correspondence can be sent to customer/ vendor in various formats like email, and fax. Correspondence is basically letters etc. which is sent from SAP to vendor/ customer etc.

Correspondence can be created individually or collectively, ad-hoc or via automated batch job.

In this tutorial, you will learn-

Types of correspondence

Following is example list of various standard correspondence types, which can be copied to create a specific custom form, program, etc.

Correspondence TypeCorrespondence DescriptionPrint ProgramRequired DataSample standard SAP Script Form
SAP01 Payment notices RFKORD00 Document number F140_PAY_CONF_01
SAP06 Account statements RFKORD10 Account number and date F140_ACC_STAT_01
SAP07 Bill of exchange charges statements RFKORD20 Document number F140_BILL_CHA_01
SAP09 Internal documents RFKORD30 Document number F140_INT_DOCU_01
SAP10 Individual letters RFKORD40 Account number F140_IND_TEXT_01
SAP11 Document extracts RFKORD50 Document number F140_DOCU_EXC_01
SAP13 Customer statements RFKORD11 Customer number and date F140_CUS_STAT_01

Correspondence Configurations

Configuration of Correspondence in SAP can be carried out in the following steps below

Step 1) Define Correspondence Type

Path: - SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Define Correspondence Types

Transaction Code:-OB77

Here various SAP standard correspondence types are available. You can also create your custom correspondence types. You can specify that what data is required for generating a correspondence, e.g. for account statement you can specify that customer/ vendor master is necessary for the statement. Also, you can specify the date parameters and the text to appear for date selection.

Step 2) Assign Program to Correspondence Type

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Assign Programs for Correspondence Types

Transaction Code: -OB78

Here you need to link the correspondence generator program to the correspondence type. You can also specify different programs for different company codes. (Also, you can specify the default variant here for the program to execute. You can create such variant from transaction SE38/ SA38 for the program.)

You can also create your own custom program as a copy of the standard program and can make suitable changes to meet any of your client specific need.

Step 3) Determine Call-Up Functions for Correspondence Type

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Determine Call-Up Functions

Transaction Code:-OB79

Here you need to specify that at what point of time you can generate the particular correspondence type. You can also specify a different setting for different company codes. The various options available are:-

  • At the time of document entry (e.g. FB50, FB60, etc.)
  • At the time of posting payments (e.g. F-28, F-26, etc.)
  • At the time of document display or change (e.g. FB02, FB03, etc.)
  • At the time of account display (e.g. FBL1N, FBL5N, etc.)

Step 4) Assign Correspondence Form to Correspondence Print Program

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items Correspondence > Make and Check Settings for Correspondence > Define Form Names for Correspondence Print

Transaction Code: -OB96

Here you need to specify that which forms definition will be used by the correspondence print program. You can also specify a different setting for different company codes. (The SAP Script form is defined using the transaction SE71, where the various data is arranged in the output format to get processed. This SAP Script form defines the layout in the output.)

You can also use two digit form IDs, by which you can call different forms for different form IDs in the same company code.

This form ID can be given in the selection screen of the print program generating correspondence. You can select only one form ID at one time for a correspondence type. You can create multiple correspondence types, triggering different form ids.

Step 5) Define Sender Details for Correspondence

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Define Sender Details for Correspondence Form

Transaction Code:-OBB1

You can here link the details for header, footer, signature and sender. This text is defined using the transaction SO10 with text ID as linked above (e.g. ADRS). You can also specify a different setting for different company codes.(Also two digit sender variant can be defined, which you can give to the selection parameters of the print program. This will enable different sender details within same company code.)

Step 6) Define Sort Variants for Correspondence

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Define Sort Variants for Correspondence

Transaction Code: -O7S4

You can here specify that in which order the correspondence letters will get generated. E.g. if you are generating account statement for multiple vendors, then vendors will get sorted in this order and then the letter will get generated. This Sort Variant can be given in the selection screen of the print program generating correspondence.

Step 7) Define Sort Variants for Line Items in Correspondence

Path:-SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Line Items > Correspondence > Make and Check Settings for Correspondence > Define Sort Variants for Line Items

Transaction Code: -O7S6

You can here specify that in which order the various line items will appear in a correspondence letters. E.g. if a vendor account statement has multiple invoices, then invoices will get sorted in this order and then the letter will get generated.

This Sort Variant can be given in the selection screen of the print program generating correspondence.

Correspondence Generation

As shown earlier also while configuring the call-up point, the correspondence can be generated at below point of times:-

  1. At the time of document entry (e.g. FB50, FB60, etc.)
  2. At the time of posting payments (e.g. F-28, F-26, etc.)
  3. At the time of document display or change (e.g. FB02, FB03, etc.)
  4. At the time of account display (e.g. FBL1N, FBL5N, etc.)

Correspondence can be generated for a particular document or for vendor(s)/ customer(s) account. Subsequent slides will explain the generation of correspondence via different ways and its printing.

Correspondence Generation (Method A):-

The correspondence can be generated while you create, change or display the document.

For this go to Environment > Correspondence and select relevant correspondence type, e.g. see the below screen in FB70 customer invoice creation:-

Similarly, you can create the correspondence from document display/ change from the transaction, like in FB02/ FB03/ FBl1N/ FLB5N, etc.

Correspondence Generation (Method B)

For existing accounting documents you can use transaction code FB12.

Hereafter entering the company code, it will ask the correspondence type. Select Correspondence Type and it will ask you to enter document number/ account no. etc. based on the correspondence type setting. After this, the correspondence is requested.

Correspondence Generation (Method C)

From transaction F.27, you can generate the correspondence (Account Statement) for vendor(s) / customer(s).

Here "Indicator in Master Record", the value given should match with the value given in customer/ vendor master data > Company Code > Correspondence.

If you select "Individual Request" check box, then if the same vendor/ customer has line items in multiple company codes, then for each company code a separate statement will get generated.

Correspondence Printing

Correspondence Printing (Method A):-

Use transaction code F.61 to print the relevant correspondence type already generated. On execution, it will simply print the correspondence (If Email/ Fax, etc. is configured, then output will be generated in that format)

Correspondence Printing (Method B):-

From transaction F.64, you can see the correspondence letter (Spool) generated and can print it. (The difference from F.61 is that, in F.64 you can also do other operations (like delete, print preview, etc.) for correspondence request already generated.)

The spool generated can be seen and printed from transaction SP02 or System > Own Spool request.

Correspondence Via Email

Maintain the email address in the setting in customer/ vendor master > General Data > Address Tab > Communication and select the communication method as email.

Also maintain the email id in customer/ vendor master > Company Code Data > Correspondence Tab.

Then the correspondence for this customer/ vendor will get generated in email format instead of print output (Taking into account the user exit setting made to determine method of communication in the user exit given in next slide.)

(Note: Similarly you can make setting for Fax output via selecting the standard communication as FAX and maintaining Fax no.)

This article is contributed by Manisha Singh

 

Fourth Nine Weeks Lesson Plans

Lesson plans by week - subject to change

 

Handouts may be located in the document library

 

Week 28 - D Week

Monday, March 5

Warm Up: FSA Editing Task

Gearing up for FSA Writing on 2/28 -

Students will review the text set, create a claim, and plan the essay. Students will write a well-developed and well-cited paragraph supporting one reason AND the rebuttal paragraph to refute the counterclaim.

Review Final tips for FSA Writing handout

HW:  Get Outsiders parent letter signed & purchase a copy of the book

 

Tuesday, March 6

Warm Up: FSA Editing Task

FSA Writing Day

Whiddon Challenge – review of standards

HW:  Get Outsiders parent letter signed & purchase a copy of the book

Wednesday, March 7 Thursday, March 8 & Friday, March 9

LAFS.7.RI.3.7 Compare and contrast a text to an audio, video, or multimedia version of the text, analyzing each medium’s portrayal of the subject (e.g., how the delivery of a speech affects the impact of the words).        

 Learning Goal: SWBAT compare and contrast the versions of the Jackie Robinson story presented in the short story “The Noble Experiment, and in the movie 42.

 Activities:

Quick review of the autobiography of Jackie Robinson, “The Noble Experiment,” and review the instructions for the movie guide.  Play the movie 42 until the end of class. make sure students are actively working on movie guides to compare and contrast the autobiography to the multimedia version aby analyzing effects and techniques.

 

HW:  Get Outsiders parent letter signed & purchase a copy of the book

 

 

Week 27 - F Week

Monday, February 26

Planner Time

PowerPoint & guided reading activity The Noble Experiment guided reading

Textbook pages

HW:  Study for Root Words  Test

 

Tuesday, February 27

Cooperative Learning activity – analyzing literary elements      group work powerpoint

HW:  Study for test

 

Wednesday, February 28

Intro Outsiders Novel Study- students are encouraged to purchase a copy of The Outsiders for the fourth nine weeks lessons

Root Words List 6 Test

Written response for The Noble Experiment

HW:  Get Outsiders book

 

Thursday, March  1

Preparing for FSA Reading – Count of Monte Cristo & Blessings

Read and answer FSA-like questions practicing test taking strategies

HW:  Get Outsiders book

 

Friday, March 2

Critical Reading Assessment

Root Words Challenge

HW: Get Outsiders book

 

Week 26 - E Week

Monday, February 19

Warm-up:  Planner Time

Activities:

Students will organize into inner and out circle for Socratic Seminar.  Students will participate in the collaborative discussion.  All students must answer or pose at least one question.  Students will be assessed on preparing for the seminar, participating in the inner circle at least once, and completing the outer circle activities and exit ticket. 

HW:  Read for book report due on Friday

 

Tuesday, February 20

Warm Up:  gather materials & Caught Ya

 Activities:

Introduce Root Words List 6

HW:  Root Words List 6 practice due Friday  & book report due Friday

 

Wednesday, February 21

Warm-up:  turn in book report

Activities:

Gearing up for FSA Writing – PowerPoint & Notes

Students will review the text set, create a claim, and plan the essay.  Students will write a well-developed and well-cited paragraph supporting one reason AND the rebuttal paragraph to refute the counterclaim.

HW:  Root Words List 6 practice due Friday & HW:  Read for book report due on Friday

Thursday, February 22

Warm-up:  Caught Ya

Activities:

Students will participate in writing centers to analyze essay – 1.  revise weak body paragraphs (word choice, internal transitions, & elaboration and  score papers

HW:  Read for book report due on Friday

Friday, February 23

Warm-up:  Socrative - writing questions

Activities: 

Check Root Words 6 practice

Gearing up for FSA Writing on 2/28

FSA Writing Tips

Reflecting on writing - portfolio

 

 

Week 25 - D Week

February 12

Warm-up:  Planner Time

PowerPoint – Academic Vocabulary   handout answers

Background Information – History Channel Video

Begin Reading from “Flesh & Blood So Cheap” on page 275 with audio.  Students will interact with a text using graphic organizer.  Textbook pages

HW:  Child Labor article due Wednesday day & Unit 5 Synonyms & Antonyms due Tuesday

 

February 13

Warm Up:  complete and check Caught Ya #31

Activities:

Check Unit 5 Synonyms & Antonyms

Finish reading “Flesh & Blood So Cheap” & complete graphic organizer analyzing historical writing and author’s perspective with modeling from teacher and support from peers

HW:  Child Labor article due Wednesday

 

February 14

Warm Up:  Caught Ya

Activity 1: Check TPCASTT Of Poem; Check and Discuss Labor Laws Article

Activity 2:  Review Vocabulary for Test tomorrow

HW:  REad and work on book report due 2/23

February 15

Warm Up:  Caught Ya

 Activity 1:  Introduce Socratic Seminar

 Activity 2:  Vocabulary Test

 Activity 3:  prepare for seminar

HW:  REad and work on book report due 2/23

 

February 16

Warm Up:  organize materials for Socratic Seminar

Activity:  prepare for the Socratic Seminar

HW:  REad and work on book report due 2/23

Week 24 - F Week

Monday, February 5

Planner Time

Writer's Workshop #3 – students will use planning outlines to draft an explanatory essay for Celebrating Black History Month.  Teacher mini lesson on how to elaborate on the reason with evidence from multiple sources, how to integrate quotes smoothly and cite effectively.   

HW:  rough draft due on Wednesday

 

Tuesday, February 6

Activities:

Warm-up:  Caught Ya

1) Introduce Unit 5 Vocabulary List due Thursday

2) Introduce Point of View – pink notes; guided practice; independent practice

3)  work on rough draft of essay

 HW:  rough draft due on Wednesday & Vocabulary due on Thursday

Wednesday, February 7

Warm-up:  Caught Ya

Writer’s Workshop #4:   With some guidance and support from peers, develop and strengthen writing as needed by planning, revising, editing, rewriting, or trying a new approach, focusing on how well purpose, focus and organization & evidence/elaboration

First peer edit – speed dating; Second - comprehensive peer review; Third self-evaluation

HW:  Vocabulary due on Thursday & Final Essay due on Friday

 

Thursday, February 8

Warm Up: Caught Ya and

Check Vocabulary Unit 5

Activities:

Introduce subjective and objective POV (academic vocabulary) with PowerPoint, students will determine whether modes of writing are subjective or objective points of view. Some examples of subjective writing are blogs, biographies, and comments on websites/chat rooms.  Some examples of objective writing are textbooks, government data, and news reporting. 

 

Students will read and text mark an informational passage to complete a graphic organizer recording examples of objective and subjective point of view. 

HW:  Final essay due on Friday

 

Friday, February 9

Warm Up: Collect essays

Activities:

Writer's Workshop #5 - publish writing

Watch the documentary using the link in HMH textbook provided on page 318.

Students will record techniques used in the documentary while viewing

TPCASTT poem

 

HW:  Read and work on Book Report

 

Week 23 - E Week

Monday, January 29

Planner time

Read "The Most Daring of our Leaders" in the Close Reader.  Through close reading, students will analyze presentation of facts about key events in civil rights movement.  pages 96-97 AND Speech from Democratic National Convention page 101-102.  The Most Daring close reading activitites and response question

Close Reader pages - The Most Daring of our Leaders 

HW:  Root Words list 5 practice

 

Tuesday, January 30

Caught Ya

Check Root Words List 5

Watch Freedom Riders Video   https://www.youtube.com/watch?v=1zBY6gkpbTg  - answer questions on notebook paper

Close Reader Response -

Introduce Mandela article and quesitons

HW:  Mandela article and questions due Wednesday

 

Wednesday, January 31

Discuss Mandela article and questions

Read an excerpt from "Letter from Birmingham Jail" by MLK & Check answered questions

Begin Concept Map Directions

HW:  Complete concept map & Read and work on Book Report - Approach Paper due in 23 DAYS!   

 

Thursday, February 1

Explanatory Writing – 4 paragraph essay  PowerPoint

Black History Month Explanatory Writing- intro topic and outline

HW: Work on Essay Planning sheet

 

Friday, February 2

Caught Ya

Root Words 5 Test

Work on Essay-outline and begin drafting

HW: work on book report

Week 22 - D Week

Monday, January 22

Planner Time

Poetry focus:  Read "Caged Bird" by Maya Angelou & Dreams Deferred by Langston Hughes

Intro Maya Angelou and "Caged Bird" with Powerpoint  "Caged Bird" poem

Read "Caged Bird" - complete graphic organizer

Watch multimedia presentatin to make connections

Work on Dreams poems by Langston Hughes

HW:  Complete Swimming Lesson poetry activity & study for vocabulary test

 

Tuesday, January 23

Unit 4 Synonym

Photo documentary Presentation

Vocabulary Basketball

HW:  Swimming Lesson

 

Wednesday, January 24

Check “Swimming Lesson”

Vocabulary Unit 4 Test

Phrase or Clause practice 2 – independent practice

HW:  work on book report & complete phrase or clause assignment

 

Thursday, January 25

Read short story “Black Boy” – read Black Boy silently; answer questions &; mark text with question numbers to prove the answer

Check answers with tablemates; refer to marked text with question numbers to prove the answer. 

Discuss text, questions, strategies as a class

HW:  work on book report

 

Friday, January 26

Caught Ya

Intro Root words list 5 & complete practice

Nelson Mandela article

HW: work on book report

Week 21 - F Week

Tuesday, January 16

 Learning goal: TSWBAT analyze the way story elements impact the theme AND analyze point of view in a short story.  

 Warm Up: Planner time

 Activities:

 Introduce Unit 4 Vocabulary words – highlight most important words/phrases

 Read "Doris is Coming " by ZZ Packer in Close Reader page 103-106  Doris is Coming 103  page 104  page 105  page 106

Getting Ready to Read PowerPoint

Student will text mark and annotate text to prepare for a written response questions.

 HW: Unit 4 Vocabulary Practice due on Friday

 

 Wednesday, January 17

Learning goal: TSWBAT to analyze the literary piece to explore the idea of potential and to understand the impact of internal and external conflict on a character and the plot.

 Warm Up:  

 Activities: Students will finish reading and respond to the following written response prompts:

 1)      How do the perspectives of Doris and the waitress change at the end of the story.   Cite evidence to support your answers.  

2)      Why does this change the dynamic between the two characters? How does this lead to the change in perspective?

HW: Unit 4 Vocabulary Practice due on Friday

  

Thursday, January 18

Learning goal: TSWBAT to analyze media to understand how they convey information and the purpose of documentaries

 Warm-up:   Caught Ya - turn in for a grade

Activities:

Analyze Media:  documentary PowerPoint with notes

Students will record techniques used in the documentary while viewing 

After reading, students will work in groups to list interviews and images presented to record the impact of each. They will analyze and choose which had the biggest impact and give an explanation for their reasoning.

 HW:  Vocabulary 4 due Friday & "Thank You Ma'am" rewrite due Friday

Friday, January 19

 Learning goal:   TSWBAT use an image to “tell a digital story” and understand the impact of media on documentaries and other texts.

1.       Understanding and Applying Media, Techniques, and Processes

2.       Understanding   techniques and processes to enhance communication of their experiences and ideas.

3.       Choosing and Evaluating a Range of Subject Matter, Symbols, and Ideas

4.       Students use subjects, themes, and symbols that demonstrate knowledge of contexts, values, and aesthetics that communicate intended meaning in artworks.

Warm-up:   Caught Ya

 Activities:

Check Vocabulary Unit 5 Practice

Photo Documentary - Students will create a photo essay about their subject that meets their definition of "social documentary." Photo may be shared in a powerpoint or printed. Due 1/23

HW:  Complete social documentary & Read and work on book report (approach paper)  Approach Paper 

 

Week 20 - E Week

Monday, January 8

 

Learning Goal: Explore and expand the idea of how people inspire people to take action by analyzing literary elements in a speech.

Warm-up: Planner Time & pull writing from binder

Activities: Turn in Root Words List 4

MLK – I have a Dream speech – PowerPoint

Read & listen using iPads to identify literary elements

HW: Memorize preposition song by Friday

 

Tuesday, January 9

Learning goal: Explore and expand the idea of how people inspire people to take action by analyzing literary elements in a speech.

Warm Up: complete and check Caught Ya

Activities:  Return Root Words List 4 for feedback/questions

Students will work in groups to compare graphic organizer and to read closely for more information and to make revision.

Work on preposition practice

HW:preposition practice due on Wednesday

 

Wednesday, January 10

Learning goal: TSWBAT to analyze the literary piece to explore the idea of potential and to understand the impact of internal and external conflict on a character and the plot.

Warm Up:   Caught Ya & Introduce “I Have a Dream, too” poetry assignment due on Friday.

Activities: Check prepositions

Review Literary Analysis of "I have a Dream"  by MLK

Characterization Notes; Read "Thank You Ma'am" text    

Analyze characters & determining theme with graphic organizer

HW:  Read and work on book report (approach paper)  Approach Paper & complete “I have a Dream, too” poem

 

Thursday, January 11

Learning goal: TSWBAT to analyze the literary piece to explore the idea of potential and to understand the impact of internal and external conflict on a character and the plot.

Warm-up:   Read “If I can Stop One Heart from Breaking” by Dickinson on page 68. Make a connection to “Thank You M’am”

Activities:

Complete graphic organizer and questions for short story.  

Go Back to the story and find details that describe Mrs. Jones’ life ~ her jobs, her apartment, and what she is able to give Roger. Record the line numbers. From these details, what can you infer about her life? Write one paragraph to describe Ms. Rogers situation.

HW:  Read and work on book report (approach paper)  Approach Paper & complete “I have a Dream, too” poem

 

Friday, January 12

 

Learning goal:   TSWBAT improve his/her ability to participate in a process that includes exploration, reflection, inquiry, peer review

Warm-up:   Study Root Words List 4 for 2 minutes

Activities:

Gallery Walk of “I Have a Dream, too”

Vocabulary Test & Write Prepositions

Written response for "Thank You Ma'am"

Read and work on book report (approach paper)

HW:  Read and work on book report (approach paper)  Approach Paper 

 

 

Week 19 - D week

 

Day 1 Wednesday, January 3

  1. Learning goal:         Students will be able to use strategies to aid in the construction and enhancement of learning through organization.
  2. Learning goal:         Students will determine word meaning by analyzing textual context and word part analysis

Warm Up: find new seat

Introduce Prepositional Phrases with Brain Pop – students will take notes & complete practice

Preposition song – to the tune of Yankee Doodle Dandy

Introduce Book Report & Root Words List 4

Goals & priorities of the grading period

Clean & organize binders – add to writing folder

Vocabulary: phrase, clause, preposition, object of the preposition

HW: book registration ~ Root Words 4 Practice due Friday

 

Day 2 Thursday, January 4

Learning goal: The students will apply various strategies to comprehend, interpret, evaluate answers for the Collection Test/progress monitoring

Learning goal:   The student will demonstrate understanding of the prepositional phrase and apply this understanding by using phrases to add details to writing

 

Warm Up: complete and check Caught Ya

Students will work in groups to answer the questions to the LCS Reading Progress Monitoring

The entire class will review the answers together.

Independent Preposition Practice

Vocabulary: phrase, clause, preposition, object of the preposition

HW: book registration~ Root Words 4 Practice due Friday

 

Day 3 Friday, January 5

Learning goal: TSWBAT understand vocabulary words by analyzing textual content and knowledge of word parts

Learning goal: TSWBAT Create a poem that uses specific content to portray understanding of a sonnet; present product in appropriate manner to a meaningful audience

 

Warm Up: Caught Ya

Check book registration for Independent Reading Book Report – Approach Paper

Activity 1 - Check vocabulary sentence completion - Identify vocabulary words in context and discuss precise language, context, and connotation.

Activity 2: Prepositional Phrases guided and independent practice

Activity 3: Prepositional Pome

 

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